GUIDELINES FOR ORAL AND POSTER PRESENTERS
Upon arrival at the Conference, all oral and poster presenters should first register at the Conference Registration and Information Desk which will be located in the upper foyer at the Royal International Convention Centre (RICC) and will be open for the duration of the conference.
POSTER PRESENTERS: POSTER GUIDELINES
Poster displays provide a forum for informal discussion. Ensure your poster is self-explanatory, so that you are free to supplement and discuss particular points raised by viewers.
Remember that your material / illustrations will be viewed from distances of one meter or more. Lettering should be as large as possible.
Simplicity is the key:
- brief captions
- tables that are few in number but clear
- succinct text
Poster size: Each poster is limited in size to 1189mm high x 841mm wide (A0 size; portrait orientation)
Your poster MUST be portrait orientation. Poster boards will be velcro-receptive boards. Velcro will be provided if required.
POSTER PRESENTERS: POSTER DISPLAY
Posters are on display in the Concourse / Upper Foyer and Hall C. Poster presenters are to ensure their posters are set up by morning tea on Monday 26 November. All posters should be removed at the end of lunch on Thursday 29 November.
The Barbara Rice Memorial Poster Session will take place on Monday 26 November, 1800-1930. This is the delegates’ opportunity to meet you and ask you questions about your work.
ORAL PRESENTERS: SPEAKERS’ PREPARATION AREA (Green Room)
All presentations must be uploaded via Speakers’ Preparation Room (Green Room), and not in individual rooms.
Speakers’ Preparation is located in the Green Room and will be open during the following times:
- Sunday 25 November 1500-1900
- Monday 26 November 0730-1800
- Tuesday 27 November 0730-1800
- Wednesday 28 November 0730-1700
- Thursday 29 November 0730-1200
Please note that with over 300 presenters at this conference, there is likely to be congestion at Speakers’ Presentation. In order to avoid inconvenience, we advise you to upload your presentation well in advance of your session (information provided below).
ORAL PRESENTERS: POWERPOINT PRESENTATIONS
To ensure a professional and polished experience for both delegates and speakers, we request that you submit your PowerPoint presentation prior to the Conference. Submitting your presentation prior to the conference means that it will be loaded and ready for you to check in Speakers’ Preparation when you arrive. Please upload your presentation to dropbox https://www.dropbox.com/request/VdqCxohxGoUsphz0zJF3 Thursday 22 November.
Presentations should use the following file name convention: Session date_First Name_Last Name_Presentation title. Please also bring a backup copy of your presentation to the conference.
If you do not submit your presentation prior to the conference, please deliver it as early in the conference as possible to Speakers’ Preparation Room.
Venue Screen Size:
The screens in the session rooms are a 16:9 aspect ratio
ORAL PRESENTERS: AUDIO VISUAL EQUIPMENT
Unless arranged prior, only standard audio visual equipment will be provided in the session room. If you have any questions or special requirements, please contact the Conference Secretariat.
ORAL PRESENTERS: SESSION DETAILS
Presenters are asked to report to their session room 20 minutes prior to the start of the session to check that their presentation is correctly loaded and to meet with the Session Chair. All presentations will be pre-loaded.
Presenters should sit in the front row on the seats marked ‘Reserved’ during the session.
At the start of the session the Session Chair will introduce themselves, the topic of the session, and the general format for the session.
Oral presenters have been allocated fifteen minutes, which includes strictly ten minutes for presentations and five minutes for questions/changeover. Speed talks are allocated 5 minutes, which includes 4 minutes for presentation, and 1 minute for changeover. It is unlikely that there will be an opportunity for questions during speed talks.
All presenters will be introduced by the Session Chair as per their details in the program in the Conference Handbook e.g. Our first speaker is Peter Smith from Western University who will speak on “Does x make a difference?”. Unfortunately there is not time for longer introductions.
Session Chairs will be responsible for ensuring the session runs strictly to time as delegates may wish to move between rooms to listen to different presentations.
Your Session Chair will use a timer and will indicate when you are almost out of time. Oral presenters will receive a time warning at eight minutes to indicate two minutes remaining. The floor will then be open to questions from the audience. Speed talk presenters will receive a time warning at three minutes to indicate one minute remaining. It is important that you strictly adhere to your allocated presentation time. If you go beyond your allotted time the Session Chair has the authority to ask you to end your presentation.
If your presentation will allow time for questions and there is a point of discussion you would like asked during this time, please provide it to the Session Chair prior to the session start.